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Administrator

Vacancy Title: Administrator
Contract Type: Permanent
Location: Bromborough, Merseyside
Industry:
Salary: 28 days holiday
Start Date: ASAP
Duration: Permanent
REF: J894735_1540216479
Contact Name: Dean Hawkins
Contact Email: dean.hawkins@russell-taylor.co.uk
Vacancy Published: 25 days ago

Vacancy Description

Administrative Assistant Responsibilities:
*Handle administrative requests and queries from senior managers
*Organizing and scheduling appointments with admin software
*Planning meetings and taking detailed minutes

administrative assistant job description

Job brief

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

What does an Administrative Assistant do?

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we'd like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities
*Answer and direct phone calls
*Organize and schedule appointments
*Plan meetings and take detailed minutes
*Write and distribute email, correspondence memos, letters, faxes and forms
*Assist in the preparation of regularly scheduled reports
*Develop and maintain a filing system
*Update and maintain office policies and procedures
*Order office supplies and research new deals and suppliers
*Maintain contact lists
*Book travel arrangements
*Submit and reconcile expense reports
*Provide general support to visitors
*Act as the point of contact for internal and external clients
*Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements
*Proven experience as an administrative assistant, virtual assistant or office admin assistant
*Knowledge of office management systems and procedures
*Working knowledge of office equipment, like printers and fax machines
*Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
*Excellent time management skills and the ability to prioritize work
*Attention to detail and problem solving skills
*Excellent written and verbal communication skills
*Strong organizational skills with the ability to multi-task
*High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Russell Taylor will be acting within your interest and will contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy h t t p s : / / w w w . r u s s e l l - t a y l o r . c o . u k / p r i v a c y - p o l i c y on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or the GDPR please contact us on h r @ r u s s e l l - t a y l o r . c o . u k

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