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Administrator

Job Title: Administrator
Contract Type: Permanent
Location: Staffordshire, England
Industry:
Salary: Negotiable
Reference: J903136_1571738507
Contact Name: Anna Trojak
Contact Email: anna.trojak@russell-taylor.co.uk
Job Published: October 22, 2019 11:01

Job Description

The purpose of the role is to work in an Administration role across two departments in the company fulfilling the below duties. The candidate will also be required to work on reception and provide cover for the main receptionist as and when required. The ideal candidate would be someone who is happy to work across different teams and get involved in multiple different tasks.

Role Description:

  • Reception cover
  • Travel bookings
  • General admin duties such as typing, shredding, monitor of stationery cupboard and reordering stock, maintenance of printers and their supplies, post distribution
  • Maintaining electronic and paper records, filing, collating, checking, photocopying, scanning
  • Laying out and clearing up of refreshments for meetings (coffee, buffets)
  • Answering the telephone in the group and taking messages
  • Maintaining all customer correspondence with respect to engineering projects, archiving of completed contract documentation, email management, document tracking and archiving.
  • Assisting with drawings to/from the shop floor, despatch notes and hand over to courier's
  • Ensuring all projects are conforming to all QA for documentation
  • Sending correspondence and documentation to customers
  • Chase up of outstanding documentation
  • Copying of supplier invoices
  • Customer satisfaction calls

Essential Requirements:

  • Good organisation skills
  • Attention to detail
  • Good skills/experience in Word, Excel, Outlook, databases
  • Comfortable with working in an IT environment for technical engineers

Personal Qualities (essential):

  • Able to work under pressure, to strict deadlines, sometimes juggling multiple demands
  • Able to work on own initiative
  • Willingness to learn and be pro-active
  • Flexibility over hours from time-to-time
  • Good personal skills, comfortable with meeting/greeting visitors
  • Good telephone manner

Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Russell Taylor will be acting within your interest and will contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy h t t p s : / / w w w . r u s s e l l - t a y l o r . c o . u k / p r i v a c y - p o l i c y on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or the GDPR please contact us on h r @ r u s s e l l - t a y l o r . c o . u k

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