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Executive Administration Assistant

Vacancy Title: Executive Administration Assistant
Contract Type: Permanent
Location: Belfast, County Antrim
Industry:
Salary: Up to £0.00 per annum
Start Date: ASAP
REF: J915557_1659535699
Contact Name: Jack Elliott
Contact Email: Jack.elliott@russell-taylor.co.uk
Vacancy Published: 9 days ago

Vacancy Description

Executive Administration Assistant

Belfast

Do you want to work for a profitable business with an excellent salary?

Would you like to enhance your career?

About the company:

  • The Client is on the lookout for talented, innovative, and ambitious individuals to join their team
  • Our client was established in 1981 and have since been delivering fuel and lubricant products to both the commercial and domestic sector. They have been providing refuelling solutions for some of the largest UK, Irish and European transport companies. The client pride themselves on their customer service and extensive knowledge of the fuel industry.

Quick overview of the role:

  • The Executive Admin Assistant works in a support role with the Leadership Team & CEO. The Leadership Team consists of five business leaders, Head of Credit, Financial Controller, Sales & Marketing Director, IT & Infrastructure Director, and Operations Director/General Manager.
  • The role acts in a support capacity and a full understanding of each department will be provided during the training process.

What benefits will you get?

  • Competitive Salary
  • 28 Days Holiday

What will you actually be doing?

  • Act as the point of contact between the executives and internal/external clients.
  • Act as admin support to each department headed up by members of the Leadership Team.
  • Monitor phones, manage incoming calls, take messages, and route correspondence.
  • Packaging and posting of fuel cards.
  • Managing DHL shipments and all postage.
  • Handle requests and queries appropriately.
  • Maintain diary, arrange meetings and appointments, and provide reminders in a timely manner.
  • Monitor office supplies and ensure competitive pricing on materials.
  • Produce reports, presentations and briefs when required.
  • Develop and carry out an efficient documentation and filing system
  • If required monitor email inboxes.
  • Facilitate internal communication amongst the team (e.g., distribute information on key meetings and schedule presentations).
  • Excellent organizational skills with an ability to think proactively and prioritize work.
  • The ability to work under extreme pressure and deadlines.
  • Understanding of project management

What hours will I work?

  • Hours of employment: 42.5 hours per week (5 days per week)
  • The hours of work are Monday to Friday 08.30am - 5.00pm.

An ideal candidate will have:

  • Experience - At least 2 years demonstrable experience in an Admin support role or a similar position.
  • Highly developed interpersonal and oral communication skills with evident good telephone technique and networking skills.
  • The ability to work as part of team as well on own initiative, showing accountability for your actions.
  • Excellent Problem Solver skills
  • Demonstrable commitment to confidentiality and customer care.
  • Excellent IT Skills with proven experience in Microsoft Package.
  • Excellent administration skills.
  • Confident, enthusiastic, professional, and pro-active approach.

Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Russell Taylor will be acting within your interest and will contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy h t t p s : / / w w w . r u s s e l l - t a y l o r . c o . u k / p r i v a c y - p o l i c y on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or the GDPR please get in touch on h r @ r u s s e l l - t a y l o r . c o . u k

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